The Property Administrator will provide support to and be responsible for a wide range of office, property management, and accounting and vendor relationship activities. This person will be the face of the Hatchery and should be friendly, outgoing and professional. This is a full-time position and reports to the Property Manager. Primary responsibilities include:
Office Management Support
- Welcome and greet visitors in person or on the telephone, determine nature of visit and announce visitors to appropriate staff;
- Manage, input information and train residents on Envoy visitor management software
- Collect, open and distribute office mail and maintain the orderly flow of deliveries/packages at the main entrance and delivery room
- Ensure reception, kitchen, plants and all common areas are kept tidy and in order and office supplies are readily available;
- Maintain standard operating procedures which enhance office productivity;
- Manage reservation calendar for common area rooms, assist with AV set up;
- Assist with onsite event set-up;
- Assist with various short-term assignments throughout the day as assigned.
- Assist with marketing and act as a liaison to share resources for community programs
Property Management Support
- Steward various security, utilities, delivery, supplies, etc. vendor relationships;
- Manage administrative tasks, including work orders, service requests, scheduling and coordinating vendors, property maintenance and vendor compliance requirements
- Organize and maintain a digital filing system for important documents belonging to the department
- Processing and data entry of lease documents in property management software MRI
- Manage building security camera, keycard and intercom systems and follow-up on all property incident reports;
- Monitor parking lot to ensure all visitors, residents, and staff our following safety/health protocols
- Report building deficiencies to Property Manager.
- Manage building and internal communications
- Create, laminate and distribute signs throughout the building
- Maintain a clean and safe environment
Qualifications:
- Ability to work independently, prioritize, organize, problem solve and exercise good judgment with minimal supervision;
- Minimum of three years relevant experience;
- Exceptional customer service skills
- Strong communication skills, both written and verbal;
- Excellent administrative and organization skills with the ability to pay attention to details;
- Great follow-up and basic conflict resolution skills;
- Familiar with various office and computer equipment;
- Familiar with Microsoft Office Suite;
- Familiar with database management. Experience with property management (MRI) and room-booking software (Skedda/Envoy) is a PLUS.
- Flexible and have the ability to support multiple departments ;
- Willingness to learn computer software programs;
- Self-starter that is collaborative, energetic, creative, proactive, and responsible;
- Able to work effectively under time pressure and/or deadlines and maintain a high level of confidentiality.
Working Conditions
Casual, office environment/industrial shared kitchen, shared with full-time staff members and tenants.
Work Schedule and Compensation
- This is a full-time position; 40 hours per week; 8:30am-5pm, Monday-Friday. This position in 100% onsite at The Hatchery Chicago building (135 N Kedzie).
- Starting hourly rate is $18-20/hour; commensurate with experience.
- Benefit incentives includes: One week paid vacation to start and participation in group health insurance plan, SIMPLE IRA, short and long term disability and life insurance; Training and career development opportunities available as annual budgets permit
- This position is eligible to participate in ICNC’s Great Game of Business growth incentive bonus plan.
Send resume to virizarry02@iwe.staugustine.edu
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