Grant Administrator- Erie Neighborhood House

• Compensation of $19.23-$24.03 per hour based on experience 
• Work / life      integration 
  • Generous paid time off        

(examples below for full-time employment) 

• 12 accrued sick days per year 
• 3 personal days 
• Paid birthday off 
• 8 paid holidays, including Juneteenth 
• In addition to above paid holidays, paid week off between Christmas Eve and New Year’s Day 
• Vacation 
  • Year 1 = 8 days 
  • Year 2 = 13 days 
  • Year 3 + = 20 days 
• Access to alternative and flexible work schedules and personal leave, where possible 
• Two-weeks fully paid Parental Leave, for eligible employees  
• Time off for school conferences and activities as well as bereavement leave 
• Professional  Development 
  • Employer-sponsored learning and development programs 
  • Paid day off annually for personal professional development  
  • Tuition Assistance &  Debt Relief Program, as budget allows 
  • DEI Council-sponsored education and engagement series  
• Wellness support 
  • Employer-sponsored health, dental, and vision insurance 
  • Employer-paid life insurance 
  • Voluntary life and AD&D and shot and long-term disability 
  • Flexible Spending Accounts for medical, vision and dependent care 
  • 403b with employer match 
  • Employee Assistance Program 
  • Yoga, Zumba and Book Club, when onsite

BASIC FUNCTION: Performs a variety of routine financial analysis, reporting, overseeing and contractual functions for various grants and contracts under the direct supervision of the Contracts Manager.

POSITION RESPONSIBILITIES:

• Manage all documentation for all assigned grants and contracts
• Prepares all monthly voucher billing and cash receipts information entered into accounting software, generating vouchers as needed for assigned grants and  contracts
• Maintains monthly summary reports for contracts and distributes to Directors.
• Monitors payments, if aging report reflects more than 60 days, inquiries will be made and reported to Contracts Manager
• In collaboration  with the Contracts Manager and program director, determines need for budget modifications for all grants
• Responds to Funders inquiries
• Produces grant and contract fiscal reports as scheduled
• Maintains the Government Contract workbook for assigned grants
• Makes bank  deposits as needed
• Assist with the annual financial audit and delegated program audits
• Monitors Fiscal Compliance in assigned contracts
• Monitors spend downs and prepares/processes budget revisions as needed
• Liaises with Finance and Program Staff on Contract matters
• Assists with all adhoc projects
• Acts as a Team player and resource to all finance staff
• Other duties as assigned by supervisor

Requirements

POSITION REQUIREMENTS:

• Minimum requirement of experience in government billing/vouchering, Associate’s Degree in Accounting preferred.
• Knowledge of accounting concepts, practices and procedures.
• Proficient with Microsoft Word,  Excel and experience with accounting software. Previous experience with  MIP accounting programs and Paylocity payroll software program is a plus. 
• Candidate must possess the ability to work independently as well as in a team setting; have excellent organizational skills and be highly detailed oriented, have high standards of accuracy, possess excellent customer service skills and have a direct      communication style

Payment Processing and Data Entry Clerk- D&A Service

 

D&A Service

Payment Processing and Data Entry Clerk

Responsible for accuracy and timeliness of processing payments, as well as providing support to the bookkeeping team with data entry and other transactional duties. Background and Drug Screening Required

$14.50-$17.00/hr, commensurate with experience

 package available after 60 days of employment: Medical, Dental, Vision, EAP.

Must have flexibility to work varying or extended hours no later than 6:30 PM during the week, and 8-12 occasional Saturdays, during high volume/peak times for the department such as high-volume payment days and month end/beginning of month department duties as required. 

Skills/Qualifications:

·        Microsoft Office products, emphasis on Excel and Outlook, required.

·        Minimum High School Education or Equivalent required

·        Must be able to work quickly with a high degree of accuracy.

·        Minimum 2 years’ experience in payment processing, banking, bookkeeping, or accounting role preferred.

·        Detail oriented with strong ability to focus on task completion and juggle multiple priorities

·        Ability to thrive in a fast-paced environment.

SeSend resume to virizarry02@iwe.staugustine.edu

Include the title of this listing in your email 

Accounting Clerk- Office of Executive Inspector General

Accounting Clerk

Salary Range: $3,333.50 to $4,584.00 Monthly

($40,000 - $55,000/yr)

POSITION SUMMARY: Under direct supervision of the Chief Administrative Officer, serves as 

Accounting Clerk. The incumbent is responsible for accounting duties; procurement procedures 

and purchase order requisitions; manages input of financial information to finance-related

databases and system; maintaining established general account ledger by fund; verification of

financial documents including vouchers, invoices, requisitions, and fixed asset list; posting financial 

information to registers and ledgers, performing reconciliation of ledgers; preparation of legislative 

forms for the budget process; and audit administrative functions. This position involves working 

with information of an extremely sensitive and confidential nature.

ESSENTIAL RESPONSIBILITIES:

1. Responsible for the centralized accounts payable functions for the Office of Executive 

Inspector General (OEIG); Initiates and maintains the purchase order requisition process; 

researches and processes orders for products or supplies; processing W9 forms for new 

vendors. maintains and reconciles OEIG records to vendor account records. Tracks and 

updates daily the fixed asset spreadsheets as required. Maintains control over all fixed 

assets processes including updates to the database and preparing the quarterly reports; 

coordinates and certifies fixed assets. Performs inventories to ensure proper control is 

exercised, as required.

2. Performs research of outside vendors to determine potential suppliers of products or 

services; obtains product specification sheets to ensure compatibility with needs; obtains 

authorized approval and sign-off on all vendors; prepares purchase orders, reviewing and 

verifying all documentation; maintains all requisite documentation supporting procurement 

decisions.

3. Responsible for processing voucher payments including, related Prompt Act interest 

payments, and reconciling voucher details to the purchase orders and receiving 

documents; resolving any discrepancies and updating related systems.

4. Responsible for preparing draft of accounts payable related reporting, including the Debt 

Transparency Reports; resolving any discrepancies and updating related systems.

5. Performs professional accounting duties including the determination of the appropriate 

accounting/object code account review of the state’s chart of accounts in SAMS. Maintains 

vendor records and database; updates and researches for vendor information and an 

appropriate records maintenance system for all accounts payable documentation. 

6. Assists in procurement functions utilizing databases for master contract products and 

services orders; interacts with procurement staff to discuss need issues; maintains all 

requisite documentation supporting procurement decisions; monitors ordered products, 

ensures delivery dates are prompt, and that monitor placements and installation of 

equipment is completed.

7. Provides administrative support to vendors for product complaints and corrective action 

and reconciliation for accurate comparison between vendor records and payment 

vouchers. 8. Review of invoices for accuracy; prepares invoice documentation package for payment 

processing; ensures that printed vouchers and accounting reports are accurate, and all 

supporting documentation is included.

9. Provides administrative and reconciliation support for the data collection of accounting 

information for audits. Provides accounting and administrative support for the completion 

of legislative forms for the budget process.

10. Assists the Chief Administrative Officer in preparation of the annual budget process, 

providing budget analyses and projections and assisting with preparation of legislative 

schedules; assists with annual Public Accountability Reporting (PAR); provides assistance 

with the fiscal year-end GAAP close reporting. Reviews and reconciles the accuracy of 

the petty cash fund.

11. Responsible for ensuring timely reorders of supplies, products, and equipment ensuring 

delivery dates are prompt; reviews and ensures accuracy of received orders, and the 

placement and installation of equipment. Responsible for providing facilities management 

office support, including responding to employee concerns on building issues.

12. Work with the Accounting Specialist with the annual physical inventory count and 

reconciliation process.

ADDITIONAL RESPONSIBILITIES: Performs other duties as required or assigned which are 

reasonably within the scope of the duties enumerated above. 

REPORTS TO: Chief Administrative Officer

SUBORDINATE POSITIONS: None

MINIMUM REQUIREMENTS:

• Associate’s degree in business administration, accounting, or a related area of study, or 

demonstrated knowledge skill, mental development of two years of college; Bachelor’s 

degree in business administration, accounting, or a related area of study is desirable.;

• one-two years’ experience in a related accounting/bookkeeping function; 

• knowledge of office methods, procedures, and standard office machines and equipment;

• knowledge and experience with ERP systems is desirable;

• high personal ethical standards due to content of work materials;

• ability to travel, including overnight;

• demonstrated knowledge of Microsoft Office Suite (Excel, Word, Outlook) and internet 

applications; and

• ability to communicate clearly and concisely, orally and in writing, and the ability to interact 

professionally with others.

JOB STATUS: Full-time, FLSA non-exempt. This position is exempt from the provisions of the 

State of Illinois Personnel Code.

PHYSICAL FACTORS: Duties are generally performed in an office setting and typically includes:

• sitting for extended periods of time;

• using personal computer, photocopier, facsimile, telephone, calculator, and teleconference

equipment;

• handling and transporting documents weighing up to 30 lbs.; and

• standing, reaching, and bending at the waist or bending of the legs.

LOCATION: The position is located in our Chicago office at: 69 West Washington, #3400, 

Chicago, IL. 60602.

Send resume to virizarry02@iwe.staugustine.edu

Include the title of this listing in your email 

Financial Planning and Forecasting Manager- US Foods Rosemont, IL

The Manager, Financial Planning and Forecasting will be key contributor to the development, execution, and continuous improvement of the annual operating plan process, rolling forecasts and corporate cost support. They will also be actively engaged in the Long-Range Planning process and support modeling. This individual, along with the Sr. Manager, Financial Planning and Forecasting will drive alignment between functional finance, field finance and Senior Finance leadership regarding key assumptions, process inputs and process timing to ensure effective processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

• Create and run financial reports using PeopleSoft, Hyperion PBCS, Anaplan, and other relevant software packages on a weekly, monthly, quarterly and annual basis.

• Develop monthly and balance of year forecast by working with functional teams (including Sales Finance, Supply Chain Finance, Broadline Support Business Finance, and Field Finance) to provide key inputs on sales, gross profit and operating expenses; includes coordinating forecast discussion, providing updates to finance leadership and identifying balanced view of risk and opportunities.

• Support annual planning process by driving target setting (High level and field), key assumptions development and corporate departmental targets. Includes understanding key drivers (initiatives) and investments.

• Develop key tools to inform leadership how financial plan potentially drives key financial metrics ROIC, Cash Flow, Working Capital, and Debt leverage.

QUALIFICATIONS

Education/Training: Bachelor degree in accounting, finance or related field required. CPA or MBA preferred.

Related Experience: Must have minimum 5+ years of relevant accounting/finance experience, preferably with extensive forecasting and cost management knowledge. Experience in Corporate FP&A or Foodservice industry a plus.

Knowledge/Skills/Abilities: Self-motivated.  Able to effectively interact with cross-functional groups. Strong attention to detail.  Strong process management and analytical skills with the ability to problem solve.  Able to work in a deadline-oriented environment and adapt quickly to dynamic environment. Excellent written and oral communication skills, as well as strong collaborative skills to engage with business partners. High proficiency in Microsoft Word, Excel and PowerPoint required. Knowledge of Access, PeopleSoft, data warehouse queries, Essbase/Hyperion, or similar tools strongly preferred.

Send resume to virizarry02@iwe.staugustine.edu to apply

Include the title of this listing in your email

Director of Accounting- Mujeres Latinas en Accion

SALARY RANGE:     $67,000 - $75,000/ year (plus benefits)

RESPONSIBILITIES:

·         Supervises assigned staff

·         Oversees Accounts Receivable/Payable

·         Oversees the payroll process including entry of the appropriate journal entries in the organization’s computer system.

·         Working closely with the Development Department, including close collaboration with the Government Grants Manager, to prepare proposals, reports, audits, and submitting budget revisions.  

·         Prepares allocation tables for indirect expenses and revenues items as needed.

·         Monitor bank accounts daily and reconcile to month end bank statement

·         Prepares monthly reports on grants and contracts.

·         Prepares monthly financial statements for organization.

·         Prepares monthly reports of budget activity regarding support and expenditures and unfunded balances and a statement of cash flow.

·         Prepares annual budget and contract budgets.

·         Prepares budget revisions as needed and budget variance schedules per fund.

·         Ensures contract compliance with regard to grants and contracts.

·         Develops and maintains systems and procedures for organization’s financial operations, exercising independent judgment in conformity with organization policies and goals.

·         Work with department directors to discuss budgets and identify needs

·         Prepares reports for and participates in the monthly finance committee and Board meetings.

·         Interacts directly with Finance Committee and Board of Trustees.

·         Analyzes the total operation of the organization to determine financial requirements and advises the CEO.

·         Represents the organization on fiscal and accounting matters with outside parties, and interfaces with organization’s auditors.

·         Work with the President/CEO and other directors to plan resources for organization’s strategic plan and vision.

·         Perform other duties as requested by President/CEO.

 

QUALIFICATIONS

·         The position requires a Bachelor’s Degree in Accounting from an accredited college or university

·         At least five years of experience in finance and bookkeeping.

·         One-to-two years in not-for-profit accounting and/or government grants fiscal management/nonprofit accounting required.

·         Proficiency in Microsoft Office applications, Excel, Word and Fund E-Z accounting systems. 

Send resume to virizarry02@iwe.staugustine.edu

Include the title of this listing in your email 

Financial Analyst- Mather Lifeways, Evanston, IL

We are seeking a Financial Analyst to join our finance team at Mather.

This position includes facilitating preparation and review of all budget and forecast processes. Prepares analysis of current or proposed operations and provides timely and concise recommendations to improve results and performance. Detailed responsibilities include:

• Prepares and reviews the annual forecast/budgeting process from initiation to Board approval for their area of responsibility.
• Maintain confidentiality of all pertinent information; secures salary information.
• Build and maintain budget and forecast templates for use by managers. 
• Create ad hoc templates, reports, and analysis for use by managers to evaluate their businesses, including industry benchmarking.
• Ability to sort/mine large sets of data from multiple data sources (General ledger, CRM, Excel) to identify trends/variances.
• Prepares monthly occupancy and salary variance reports.
• Collects/organizes financial application information and inputs into financial model.
• Reviews vendor contracts.
• Reviews and updates regulatory and government annual reports/surveys/census. 
• Possess strong organizational skills and ability to multi-task and meet deadlines.
• Work with Accounting department to ensure accurate preparation of monthly financial statements (facilitate A/P, analyze GL account activity, prepare or review other supporting documentation).

 

The ideal candidate will have a Bachelor’s degree in accounting, finance or business management; strong project orientation, forecasting, budgeting and analytical skills; strong knowledge of Excel; excellent communication and organizational skills.

Qualifications

Behaviors

Required

Team Player: Works well as a member of a group

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Required

Financial: Inspired to perform well by monetary reimbursement

Send resume to virizarry02@iwe.staugustine.edu

Include the title of this listing in your email 

Accounting Assistant- LUCHA

 Level/Salary Range: Salaried -$30,000.00 - $35,000.00/ Full Time

Location: 3541 W. North Avenue, Chicago, IL

Role and Responsibilities

1. Follows company procedures with respect to all essential duties and responsibilities of the job.

2. Assists and provides backup accounting support with accounts payable, account receivables, apply

payments and general accounting functions within the organization.

3. Organize and file documents

4. Maintains and updates accounting records.

5. Maintain QuickBooks files for grant accounting and property accounting per finance department

procedures.

6. Reconciles monthly bank statement, security deposits and various accounts.

7. Reconciles monthly payroll.

8. Prepares monthly financial statements.

9. Assists the Director of Finance in the preparation for grant accounting, financial reports, internal and

external audits.

10. And performs other duties as assigned.

Qualifications and Education Requirements

1. Experience in bookkeeping and accounting. A bachelor’s degree in accounting is preferable.

2. Familiar with Generally Accepted Accounting Principles

Please send resume to virizarry02@iwe.staugustine.edu

Include the title of this listing in your email 

Multicultural Financial Services Intern- CUNA Mutual Group

 

Description

Multicultural Financial Services Intern

Time Frame: Summer 2021 with possible extension

 

The Multicultural Financial Services Intern (MMFSI) primarily focuses on helping “The Team” [CBSI Lead Financial Advisors (LFAs), Associate Financial Advisors (AFAs) and support staff] as they work with diverse credit union members to assess and meet the core financial needs of growth, income, protection and legacy.  As a member of a financial advisor team, MFSIs will assist, as needed, Coordinators and Sales Assistants with the various administrative and member service tasks needed to smoothly run a financial services practice.  Alignment with credit union and CBSI mission & culture will also be very important for success.  The MFSI position is designed to allow high potential candidates to learn more about the brokerage/insurance/investment advice/banking business and assess whether a career in any of these industries is worth exploring. Based on performance and opportunity, there is potential for career advancement to include that of AFA or Sales Assistant within a financial services program.

As an intern, the CBSI leadership team and LFA will work with you to give you exposure and opportunities that align with your personal development goals and interests.   This internship position is designed to provide hands-on experience to acquire knowledge of financial advising practices. Candidates will have the opportunity to apply what they have learned in a classroom environment while gaining new skills in a dynamic professional setting. This role requires critical attention to detail in a fast-paced environment, self-motivation, and resourcefulness to solve problems and answer questions. 

 

Job Responsibilities:

• Working alongside members of the financial services Team (LFA/AFA), develop an understanding of credit union member’s financial and personal goals and understand the importance of putting the member’s needs first.
• Assist the Team as they meet and profile prospective clients, review investment goals, prepare presentations, recommend investment products, follow up on client contacts, and help customers meet their needs through the sale of investment and securities products.
• Assist the Team to prepare for these meetings by compiling meeting materials, generating investment holding reports, assist in the preparation of needs assessments and product recommendations.
• Build strong relationships with credit union staff as well as members within the credit union,
• Assist the financial services team with the delivery---virtually and in-person-of branch seminars and ensure appropriate follow-up from these events.
• Assist as needed in the execution of local marketing development plan.
• Assist Sales Assistants in their duties as they relate to the servicing of member/client needs, including administrative task include contact members to confirm appointments and seminar reservations, track referrals, help coordinate credit union staff training, take and direct member calls as needed.

·         Maintain confidential member information by adhering to CBSI’s policies and procedures for data security and privacy.

The above statement of duties is not intended to be all inclusive and other duties will be assigned from time to time.

 

Job Requirements:

• Enrollment in relevant college or university financial services or finance related degree program such as accounting, finance, business, financial planning, insurance, or investment management preferred but not required
• Understand multicultural nuances. Be empathetic and appreciative of differences that may deviate from a traditional investment client profile.
• Proven oral and written communication skills. Spanish-speaking fluency a plus.
• Self-starter eager to develop and expand knowledge
• Have a satisfactory background check

To apply contact virizarry02@iwe.staugustine.edu

Include the title of this listing in your email 

Accounts Payable Associate- Youth Outreach Services

 The Accounts Payable Associate is a key member of the Finance and Administrative team. The Accounts Payable Associate’s primary responsibilities are to coordinate the accounts payable and vendor management of the organization, and to coordinate the daily accounts payable activities surrounding our main client assistance programs.

Specific Responsibilities:

Accounts Payable Management – 75%

• Review all payment request submissions for proper approvals and appropriate receipt back-up.
• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Update vendor records in Great Plains, including contact information, Certificate of Insurance updates and W-9 information.
• Prepare monthly ACH schedule and update any pay electronic files for all check runs and submit to bank.
• Prepare and submit 1099s on an annual basis.
• Reconcile Credit Card Statements & Follow up with Vendor Disputes
• Organize and maintain all vendor records in a timely fashion

Accounting Activities – 10%

• Assist with monthly-end close as needed.
• Communicate to program staff any financial issues related to assigned programs.
• Assemble all source documentation needed for annual financial audit and other agency reviews.

Accounts Receivable and Cash Management – 10%

• Review daily check deposit (as prepared through remote deposit or otherwise).
• Assist in monthly vouchers for assigned grants and maintains the related A/R subledger.
• Maintain the cash receipts log (either through spreadsheet or Great Plains).

Operations – 5%

• Assist Director of Finance with various administrative tasks as assigned.

Qualifications: 

• Associate degree or equivalent experience
• Three to Five years of work experience
• Superior organizational skills
• Proficiency in Office products and experience with accounting software
• Great Plains experience is preferred
• Strong work ethic and integrity, with a commitment to confidential
• Passion for inclusivity and diversity, and interest in being part of a multicultural team

Send resume to virizarry02@iwe.staugustine.edu

Include the title of this listing in your email

Business and Grants Assistant- IWE- St Augustine College

 Job Summary:

Assists with the execution of all Institute for Workforce Education business and financial transactions including purchasing, accounts payables, accounts receivables, payroll, forecasting, grant management, and auditing, among others.

 

Summary of Essential Job Duties:

• Assists with the purchasing of services and goods following Institute and St. Augustine College procurement processes and procedures.
• Assists in issuing invoices for services rendered and assists with the timely collection of monies owed to the Institute.
• Assists with the processing of vendor payments following Institute and St. Augustine College accounts payables processes and procedures.
• Assists with Institute’s payroll through interfacing with College’s payroll department to ensure the timely and correct processing of payroll for Institute’s staff.
• Supports with management of Institute’s training grants and client grants according to grantor and client requirements.
• Inputs all business transactions into Institute’s accounting software and keys in transactions into College’s accounting software as required.Assists with the preparation of monthly, quarterly, and annual financial reports following financial and accounting best practices.
• Assists with the reconciliation of Institute’s payroll accounts, accounts receivables and payables, and other asset/liability accounts on a monthly, quarterly, and annual basis.
• Supports with completion of project, grant, and annual audits through detailed preparation and recordkeeping including the reconciling of grant payables and receivables.
• Assists with maintaining accurate and complete financial, grant and other records.Interfaces with St. Augustine College Finance Department to execute business transactions.Interfaces with clients, vendors, grantors, and staff as it relates to all Institute business affairs. 

 

Minimum Requirements:

Associate’s degree in Accounting, Business Administration or related field with a minimum of 2 years of business office or financial experience preferably in an educational environment.

 

Basic knowledge of grants preferred.Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, Access, Outlook, QuickBooks, and/or other accounting software.

 

Ability to meet deadlines in a timely manner and to work under pressure with multiple projects and tasks.

 

Sensitivity to socially and ethnically diverse communities. Exceptional written and verbal communication skills.

 

Bilingual (English and Spanish) preferred.

If interested, please email your resume to the CTC staff at virizarry02@iwe.staugustine.edu

Please indicate in the subject line the title of this posting.

PMG Biller/Collector- Palos Health- Palos Heights, IL

 You must be a High School graduate who has had an emphasis on commercial courses such as finance, accounting, and bookkeeping. You must have had one to two years previous physician billing, credit, and collections experience. Must be familiar with Blue Cross and other commercial insurances; mathematical aptitude and above average communication skills are required.

Location: Palos Health · PMG BILLING
Schedule: Full Time, Day Shift, 8:00am-4:30pm, 80 hours per pay period

If interested in applying please contact the CTC staff at virizarry02@iwe.staugustine.edu

Please indicate in the subject line the title of this posting. 

Financial Analyst- Heartland Alliance

Financial Analyst Responsibilities:

• Maintaining financial reports, records, and general ledger accounts.
• Preparing journal entries, analyses, and account reconciliations and assisting with monthly close processes.
• Contributing to the development and review of annual operating budgets and performance projections.
• Maintaining documentation as needed.
• Performing monthly balance sheet reconciliations.
• Meeting processing and reporting deadlines.
• Responding to information requests, reviewing financial statements, and assisting with audits.
• Assisting the Senior Financial Analyst as needed.
• Ensuring compliance with Generally Accepted Accounting Principles (GAAP), company policies, and relevant financial and legal regulations

Financial Analyst Requirements:

• Associates Degree or higher required in Accounting, Finance or related business.

• 2+ years of experience in accounting or finance. Non-profit accounting experience is preferred.

• Excellent communication skills, both written and verbal.

• Working knowledge of GAAP and IFRS (International Finance Reporting Standards) preferred
• Working knowledge of USG Uniform Guidance and International Public Donor Organizations rules and regulation preferred

• Strong numeracy and analytical skills.

• Good problem-solving and time management skills.
• Highly organized and detail-oriented.

• Proficiency in Microsoft Office suite especially Excel and experience with accounting/finance software. Experience working with Financial Edge is desirable.


• Fluent in French or Spanish is highly preferable

Send resume to virizarry02@iwe.staugustine.edu to apply

Include the title of this listing in your email. 

RFP Coordinator/Sales/Account Management- Heartland Alliance

Essential Duties and Responsibilities:

• Actively searches for business opportunities through RFP’s and other bidding opportunities for language services.

• Register as a vendor in local, state, federal, and other private industry bidding systems to receive notifications for bids and proposals.

• Prepares responses to RFP’s and other solicitations, coordinates with other team members to obtain information necessary for proposals and ensure RFP requirements can be met. Submits final responses to RFP’s.

• Maintains and enhance with approval the RFP database.

• Oversees implementation on awarded RFP’s and other large accounts through coordination with Program Manager and other Program Coordinators.

• Actively prospects hospitals, medical centers, schools, legal firms, social service agencies and other organizations with language service needs.

• Sends out contracts and works with other team members on contracting processes.

• Regularly conducts follow ups with new accounts and provides ongoing support.

• Generates and contacts leads; updates leads database and Salesforce.

• Produces reports on sales, prospecting, and RFP activity.

• Maintains consistent communication with CCIS accounts.

• Responds to web or phone inquiries.

• Prepares and conducts account visits and reviews.

• Analyzes reports on client usage volumes and complaints to identify accounts needing attention.

• Participates in planning and monitoring of sales and marketing strategy and coordinates strategy with Program Manager.

• Communicates professionally and effectively with CCIS clients through verbal and written communication with a high level of customer service.

• Participates in weekly team meetings and other meetings as assigned.

• Participates in an after-hours on-call rotation schedule.

• Adheres to professional standards as outlined by governmental bodies, private funding sources, organizational plans/policies and program guidelines.Participates in periodic evaluative reviews and/or in-house and external staff training to ensure that he/she understands and continues to adhere to such standards.Initiates requests for assistance or guidance from Supervisor to address new issues or complex concepts affecting adherence to professional standards.

• Assist with special projects as needed.

• Ability to work out of multiple HAH locations and travel to account visits.

• Other duties may be assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Education and/or Experience: High school diploma or equivalent and three years of related experience in account management (lead or pipeline management required), or equivalent combination of education and experience.

• Licenses and Transportation: Position may require an employee use of their personal vehicle during work hours.
• Other Qualifications: Experience searching for and completing RFP’s.
• Other Qualifications: Demonstrated high degree of computer proficiency, including demonstrate skills in MS Office such as Word, Outlook, Excel, and database software (Prefer SalesForce or similar CRM software). A familiarity with or understanding of language-based (translation and interpretation) industry-specific terminology may be required.

Send resume to virizarry02@iwe.staugustine.edu to apply

Include the title of this listing in your email 

Accounting & Payroll Analyst- Christopher House

Christopher House is searching for an Accounting & Payroll Analyst looking to grow professionally in the fiscal department. This is a hybrid role of accounting and payroll that will support several key areas of the fiscal department. Candidates must possess excellent organization and communication skills and must be detail oriented.

Position Objective: This position will support several key areas of the Fiscal department

Maintain specific agency financial records in accordance with prescribed agency procedures
Manage the agency’s bi-weekly payroll process, being the liaison to Human Resources as needed
Team Orientation:

Work collaboratively to integrate services with all departments and staff
Responsibilities

Recordkeeping:

Assist with data entry into accounting software.
Make and maintain various fiscal files
Bank reconciliations
General ledger reconciliations
Payroll:

Produce payroll by initiating computer processing
Payroll preparation and review data for accuracy based on input from supervisors
Reviews and reconciles all payroll reports assuring they contain the appropriate authorizations for all adjustments
Review and maintain employee timesheets
Collect, review and maintain timecard correction forms, reviewing data accuracy based on input from supervisors
Prepare reconciliations as necessary, resolving all discrepancies
Liaison with payroll vendor (currently ADP) and fiscal
Manages year end payroll activities related to distribution of W2s and all other required tax forms within specified deadlines
Administration & Billing
Consolidate and review monthly food reports for all sites.  Prepare and submit to the State the Child and Adult Care Food Program (CACFP) claim for reimbursement
Prepare and submit monthly childcare vouchering and reporting
Quality Assurance:

Perform accurate accounting and payroll functions, consistent with established parameters, financial policies and procedures
Actively seek to align programs with best practices or standards of high quality
Maintains historical records by filing and archiving documents
Support agency audits, report findings to management and make recommendations for improvement
Protects agency by keeping appropriate information confidential
Qualifications:

One year of accounting and payroll experience preferred
Working knowledge of Microsoft Office
Excellent organizational and communication skill and detail oriented
General math skills
Education:

2 years of college study in accounting or related field

Apply at https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=3ed1b357-dc79-4ac2-a14d-fb5d2278363b&ccId=19000101_000001&type=MP&lang=en_US

Workers' Compensation Manager-Northern District (PSA, opt. 1)- Springfield, Illinois

This position serves as the Workers' Compensation Manager-Northern District for the Risk Management Division within The Bureau of Benefits (BoB) that is within the Illinois Department of Central Management Services (CMS), a division that oversees all Workers' Compensation claims, auto liability claims and assists all State of Illinois agencies that elect to procure commercial insurance outside of the State of Illinois Self-Insurance Fund.  The incumbent will be tasked with overseeing the Third Party Administrator (TPA) that handles all Worker's Compensation claims in the Northern District of Illinois.  The incumbent will also act as a liaison between State Agencies and the holder of the master contract that is responsible for providing commercial insurance when State Agencies elect to purchase said coverage.  The incumbent will also manage litigated claims that are being handled by the Attorney General staff attorneys.   They will also work with Workers' Compensation Coordinators on a daily basis to ensure that all files are properly statused or documented with medical and personnel records.  The incumbent is responsible for the approval of all settlements and awards that are approved by the Illinois Worker's Compensation Commission to allow timely payments to injured employees.  We invite qualified applicants to apply for the position of Worker's Compensation Manager-Northern District and help the BoB continue to serve our State Agencies, injured workers, and the citizens of Illinois by providing prompt service and ensuring the accurate and timely issuance of Workers' Compensation settlements.  We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome. Reasonable Accommodation Statement  Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.