Paralegal/Legal Secretary- Beam Law Team

 

West Loop Chicago law firm is looking for a paralegal/legal secretary with strong typing and writing skills. 

A paralegal certificate is not required (or even preferred). 

Rather, we are seeking a candidate with exceptional secretarial qualities looking to grow into a paralegal position. 

 The position is full-time and may require some travel. Therefore, this position would not be ideal for someone still in school.

West Loop office seeks experienced legal secretary who desires paralegal position (no paralegal degree/certificate necessary). Looking for a self-motivated candidate who possesses strong secretarial skills, including typing speed of 70+ words per minute, exceptional writing and verbal skills for drafting interrogatories, motions, briefs and correspondence. Individual must be organized, independent and able to work well under stress. This is the perfect environment for the right fit. Long days do happen! Some travel occasionally required. Great benefits including fully paid insurance, liberal vacation policy, extra pay for travel, 401K eligible. Must love dogs. Hardworking and serious inquiries only.

Send resume to virizarry02@iwe.staugustine.edu

Include the title of this listing in your email 

Legal Assistant- Ganan & Shapiro, P.C.

 Ganan & Shapiro, P.C. 120 N. LaSalle St., Suite 1750 Chicago, IL 60602

We are looking for a self-motivated Legal Assistant who will provide a broad spectrum of legal services under the supervision of an attorney.

Responsibilities for Legal Assistant

·         Provide administrative support to lawyer and enhance office effectiveness

·         Draft the first copy of legal documents.

·         Manage all administrative responsibilities in the legal office.

·         Prepare pleadings and contracts

·         Enter billing

·         Answer and direct phone calls

·         Schedule IMEs/Depositions

·         Monitor deadlines and juggle calendars

·         Manage, organize, and maintain documents in paper filing systems

·         Provide general administrative assistance, such as maintaining the attorney's calendar, etc.

·         Organize all legal documents in a confidential way.

Qualifications for Legal Assistant

·         High school diploma or general education degree (GED) required

·         0-5 years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal

·         Detail-oriented and highly organized

·         Excellent verbal and written communication skills and professional demeanor

·         Strong knowledge of Microsoft Office, including Word, Excel, and Outlook

·         Ability to work independently, manage large workloads, and keep deadlines

·         Ability to juggle multiple activities and work under pressure

Send resume and cover letter to virizarry02@iwe.staugustine.edu

Include the title of this listing in your email 

Coordinator, Security Contracts- CTA

Coordinator, Security Contracts - (2100004P)

Description

 

POSITION SUMMARY

Under general supervision, performs all administration and coordination activities related to contracts and invoices for the Security Department, including the maintenance of documentation for contracts, invoices, payments, and emergency services. Acts as liaison for Security contractors and various Authority departments, including the Procurement and Security Departments and ensures compliance with governing contractual policies. Interacts with end users to ensure services are rendered satisfactorily and documents (contracts, invoices, etc.) are received on time.

 

Qualifications

 

PRIMARY RESPONSIBILITIES

• Assists management in the maintenance and review of contract specifications, invoicing, renewals, and other administrative monitoring of existing contracts.
  • Maintains all administrative support functions in managing service and contractor contracts, including maintaining all related documentation and files and prepares related reports.
  • Provides communication and coordination between vendors and Security Department staff, particularly with regard to ensuring vendor staff are trained and staff their assignments.
  • Oversees contract compliance with both internal policies and governing regulations. 
• Reviews, submits for approval, and processes vendor invoices for payment.
  • Works with the Procurement Department to review and confirm compliance of all contract specifications.
  • Reviews invoices and submits to management for approval.
  • Coordinates documentation and processing of invoice payments in Authority business systems and other tracking systems.
  • Processes all check requests, including emergency requests, to ensure timely and efficient payments by the Authority.
  • Liaises with contractors to ensure proper adherence to Authority payment processes and requirements.
• Coordinates and communicates with various internal and external entities on behalf of the Security Department.
  • Maintains database of information released from the Security Department to various internal and external entities.
  • Retrieves and forwards security camera footage for further review and documentation.
  • Communicates between Security and Procurement Departments on compliance and record keeping.
• Performs related duties as assigned.

 

MANAGEMENT RESPONSIBILITIES

Reporting to this position may include the following jobs:

Job Title

•          None

 

CHALLENGES

•          Keeping abreast of frequently changing contract specifications and staffing needs.

 

EDUCATION/EXPERIENCE REQUIREMENTS

•          Bachelor’s Degree in Business Management, Business Administration, or a related field, plus three (3) years of experience in contract management for a facilities maintenance environment.

•          A combination of education and experience, including any relevant military experience, may be substituted in place of the above mentioned requirements.

•          Experience monitoring and managing large or many contracts. 

•          Must possess a valid State of Illinois driver’s license.

•          Must complete and maintain CTA Rail Safety certification training.

Email resume to virizarry02@iwe.staugustine.edu to apply

Include the title of this listing in your resume

Annual Giving Coordinator- SOS Children's Village

 Salary Range:

$42,000.00 To $45,000.00 Annually

BASIC FUNCTIONS: 

 

Coordinates Annual Giving Program and provides clerical, administrative, fundraising, and database support for the Director of Development and Development Department.  ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides administrative and clerical support to Development team, heavy emphasis on data entry/manipulation, with additional responsibilities in communications via telephone and email. Produce daily batches/reports to submit fundraising revenue to Finance Dept. Assist in the development of all acknowledgement letters including writing, formatting, and processing.  Assists with the preparation of solicitation kits, meeting agenda materials, conference calls, logistical arrangements and minutes for committee meetings.  Assist with maintaining databases of donor records including contact information, actions, notes, and calendar items to track Development’s work.  Organizes and maintains department files. Assist with research of donors and prospects. Document and keep up-to-date all processes and procedures for Development team’s reference. Develop, in conjunction with the Director of Development, the Annual Giving Solicitation plan each year; report on the progress of that plan.  Coordinates all elements of the annual giving program including pulling mailing lists, drafting solicitation letters, monitoring online giving process, email solicitations, coordinates recurring giving club, and analyzing data and segments. Work with vendors as appropriate for direct mailing, online giving, online events, etc.  Produce letters and envelopes for mass mailings including solicitations and event mailing lists.  Produce electronic mailing lists using queries in Raiser’s Edge and email solicitations using Blackbaud’s Online Express email tool.  Work with Development teams to track events, guests, donations, ticket sales, in-kind donors, etc., in addition to ensure proper acknowledgments are sent.  Make donor calls and solicit gifts for annual giving, holiday giving, special events, and special projects when appropriate.  Assist with special projects including graduation party, school supply drive, holiday giving program, and corporate partner events.  Interact with SOS Illinois Village staff and foster parents to fulfill their needs and event participation. Using your own vehicle to drive throughout the city and suburban Chicagoland area for the acquisition of large bundles of donated items followed by organizing and distributing to specific sites and/or Village homes.  Perform other duties as assigned.     MINIMUM QUALIFICATIONS Commitment to SOS Children’s Villages Illinois philosophy and mission. Bachelor’s degree required and three-four years’ experience working in a non-profit fundraising office preferred in administrative and database management, or equivalent combination of experience and education may be considered.  Experience in Raiser's Edge required.  Demonstrated organizational and communication skills.  Excellent skill and understanding of computer and constituent software required.  Ability to work independently and within a team environment.  Willingness and ability to travel and to work nights and weekends, as required.  Ability to work cooperatively to achieve common goals; support cooperation, collaboration and the sharing of information while providing the best quality product available and continuously upgrade standards to maintain quality, in all areas of responsibility. Understanding of volunteer and relationship management. Openness to new ideas and their implementation. Ability to react and adapt to changing situations appropriately. Ability to listen carefully to and understand constituents’ needs, both internally and externally, and proactively respond to those needs in a consistent and timely manner.  Ability to work in a team environment. Organizational and computer skills including proficiency in Microsoft Office suite. Excellent written and verbal communication skills. Ability to exercise discretion and independent judgment. Ability to handle sensitive and confidential materials with integrity. Reliable, punctual, and able to manage multiple tasks. Ability to provide required DCFS Medical Report/TB test. Valid Illinois driver's license with acceptable driving record; insured and reliable transportation. Sensitivity to the cultural and socioeconomic characteristics of clients and staff. Ability to relate to the Agency staff and to the public in a courteous and professional manner. Ability to work in an alcohol, tobacco, firearm, and drug-free environment. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus While performing the duties of this job, the employee is regularly required to talk and hear Possess the ability to fulfill any office activities normally expected in an office setting, to include, but not limited to:  remaining seated for periods of time to perform computer based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.) Frequently required to stand, walk, sit, use hands to feel, and reach with hand and arms Occasionally lift and/or move up to 20-25 pounds   Fine hand manipulation (keyboarding) At times, may require more than 40 hours per week to perform the essential duties of the position  Send resume to virizarry02@iwe.staugustine.edu Include the title of this listing in your email

Part Time Social Media Specialist- Moody Bible Institute

Under direct supervision of the Station Manager, the Social Media Specialist Moody Radio (MR) supports Moody Radio Grand Rapids & Perry & Shawna Mornings, delivers messages and strategies for awareness & listener engagement, and administers MR Grand Rapids & Perry & Shawna social accounts

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Operates in all functions as a representative of MR Grand Rapids and Perry & Shawna mornings to help others take their next step in their relationship with Jesus Christ
• Produce a variety of social content for Moody Radio Grand Rapids and Perry & Shawna Mornings
• Attributes strategies for follower growth on all major social media profiles and maintains a consistent system of measurement for the evaluation of program success, optimizing for greater conversations, reach and engagement. 
• Execute paid media campaigns on social media sites to increase targeted audience reach.
• Expand brand awareness of MR Grand Rapids and Perry & Shawna Mornings
• Edits and posts video content for MR Grand Rapids & Perry & Shawna Mornings
• Perform other duties as assigned

Minimum Requirements

• Some College Experience
• Excellent written and verbal communication
• Ability to be organized 
• High level of attention to detail
• Authorized to work in the US legally without sponsorship

Preferred Requirements

• Ability to be organized in a fast-paced environment
• Coordination and Project Management
• Understanding the Education market and market research processes

Work Environment/Conditions

Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God’s Word. If you are mission-minded, and have a servant’s heart, join us as we look to further impact the Kingdom of God.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. This position also routinely uses software including Microsoft Office, Adobe Photoshop, and HTML/text editors.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

The employee is occasionally required to sit, stand, and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

This is a part-time position. No travel is expected for this position.

If interested, please email your resume to the CTC staff at virizarry02@iwe.staugustine.edu

Please indicate in the subject line the title of this posting. 

Undergraduate Admissions Counselor- Moody Bible Institute

Under the supervision of the Associate Dean of Undergraduate Admissions, the Undergraduate Admissions Counselor is responsible for the management of a designated caseload of prospective students. The primary goal of Counselor is moving prospective students through the admission process for the Undergraduate School to achieve the MBI enrollment goals for all academic programs and venues.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Exercises discretion and independent judgment in planning and implementing a strategy for management of assigned students to meet recruitment goals. Fully responsible for results in assigned territory.
• Advises prospective students and parents regarding the college search process, all aspects of college life.
• Maintains timely and consistent contact with applicants in his or her alpha and other applicants as assigned, from initial submission through matriculation.
• Responsible for the timely operation of the follow-up process for incomplete files through phone, email, and in person.
• Participates in calling and email campaigns as assigned.
• Accountable for keeping the CRM system up to date by reporting activities and results achieved with each student assigned.
• Travels to college fairs, conferences, churches, high schools and other events or locations for the purpose of identifying and cultivating quality candidates for enrollment.Responsible for making trip arrangements and sending pre-trip/conference mailings.
• Develops professional relationships with key personnel of selected high schools for the purpose of identifying and cultivating quality candidates for Moody’s undergraduate programs
• Communicates with contact persons in churches (i.e. student ministry leaders, pastors, etc.) to provide for appropriate involvement with church student programming, become a resource for the church, and identify potential applicants through direct contact.
• Assist in the on-campus activities of campus visitors, Day One, and other related events.
• Other duties as assigned by the Associate Dean of Admissions

Minimum Requirements

• Bachelor’s degree required
• Experience in admission, sales, marketing, or a related field
• Organizational skills, planning, self-motivation, accountability, delegation, and evaluation
• Excellent verbal and written communication skills.
• Affinity and enthusiastic commitment to the mission of Moody Bible Institute
• Authorized to work in the US legally without sponsorship

Preferred Requirements

• Experience with an integrated database
• A working knowledge of computer software is required; admission software

Work Environment/Conditions

Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God’s Word. If you are mission-minded, and have a servant’s heart, join us as we look to further impact the Kingdom of God.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

This is a full-time position: Monday through Friday Hours vary

Moderate Statewide travel is expected for this position.

If interested in applying please contact the CTC staff at virizarry02@iwe.staugustine.edu

Please indicate in the subject line the title of this posting. 

HR Receptionist/ office Assistant - Moody Bible Institute

Under the direct supervision of the Director, Employment Services, the HR Receptionist/Office Assistant supports the Human Resources department by overseeing the reception area and providing administrative assistance to Employment Services. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Responsible for constant coverage of the front desk reception area, consistently maintaining an atmosphere of professionalism and service. Answer and respond to all inquiries made by telephone, e-mail, or in person. Direct employees, students, and visitors to the appropriate area or person within Moody Bible Institute. Assist newly-hired student workers and non-student workers with their new hire paperwork, securing all necessary employment paperwork (W-4s, I-9s, etc.) Post and maintain, and close student positions on the MBI internal website. Answer questions regarding student hiring. Assist international student workers with applying for Social Security card by providing letter of employment. Assist with recruitment activities (scheduling appointments, collecting references, administering assessments, etc.) as directed by the Director, Employment Services. Serve as administrative and clerical support to the other departments of HR (Benefits, Learning and Development, VP of HR) as requested. Sort and distribute all incoming mail and packages. Process outgoing mail as requested. Receive and store full and part-time job requisitions. Forward requisitions to the Compensation Analyst. Send monthly emails out including church job list and feedback survey requests. Perform related and special duties as assigned. Minimum Requirements Affinity and enthusiastic commitment to the mission of Moody Bible Institute Prior office or customer service related work experience Excellent interpersonal and communication skills Ability to multitask Computer literate, including comfortable with Microsoft Word & Excel Minimum typing speed of 50 wpm Strong attention to detail Able to effectively use proper telephone and e-mail etiquette Authorized to work in the US legally without sponsorship Preferred Requirements Associate or Bachelor’s Degree Experience working with a Human Resources Information System (HRIS) Work Environment/Conditions Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God’s Word. If you are mission-minded, and have a servant’s heart, join us as we look to further impact the Kingdom of God. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. This is a full-time professional position: Monday through Friday, 8:00 am to 4:30 pm No travel is expected for this position. Given the nature of the role, the position does need to work from our downtown Chicago location most of the time.

Send resume to virizarry02@iwe.staugustine.edu to apply

Include the title of this listing in your email 

Part Time application coordinator- Moody Bible Institute

Under the supervision of the Associate Dean of Admissions for Data Management, the Part-Time Application Coordinator is responsible for coordinating the processing of applications in Campus Solutions for all academic levels and all venues; to facilitate the attainment of new student admission goals for all academic programs of Moody Bible Institute.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Maintains and updates application checklists.
• Uploads ACT and SAT test scores into CS.
• Communicates with recruiting staff regarding check list item issues that applicants are experiencing.
• Responds to incoming calls to the Admissions office in reference to admissions questions and requests for information as needed,
• Performs related and special duties as assigned.

Minimum Requirements

• High School Diploma or GED
• Strong office administration skills and/or office administration experience
• Organizational skills, self-motivation, accountability, delegation, and evaluation skills are essential.
• A working knowledge of computer software is required
• Affinity and enthusiastic commitment to the mission of Moody Bible Institute required.
• Authorized to work in the US legally without sponsorship

Preferred Requirements

• Bachelor's degree
• Experience in higher education admissions preferred but not required
• A working knowledge of admission software preferred
• Experience with an integrated database is beneficial
• Excellent verbal and written communication skills

send resume to virizarry02@iwe.staugustine.edu to apply

Include the title of this listing in your email 

PT Office Coordinator- Moody Bible Institute

The PT Office Coordinator is responsible for managing the daily functions of the office, including the reception desk and guest area, office supply ordering, clerical support for staff members, and assisting in the supervising of part-time office personnel. The overall goal is the smooth running of the Alumni Association.  The Office Coordinator is under the direct supervision of the Executive Director. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Model adherence to departmental operations, policies, procedures and processes Manage and coordinate all daily functions of the Alumni Office Coordinate with Executive Director the needs, plans and schedules of office staff Oversee scheduling of part-time professional and student employees Manage and facilitate duties related to distribution of Alumni scholarships Manage and facilitate duties related to special Alumni projects Manage and facilitate correspondence/communication with alumni via USPS, email and phone Supervise student staff assistant(s) in assigned duties related to Alumni Office projects Performs other duties as assigned Minimum Requirements Strong written and oral communication skills Strong organizational and project management skills, with high attention to details Working knowledge of Microsoft Office suite Ability to work and learn both independently and with a team Ability to supervise part-time staff Authorized to work in the US legally without sponsorship Preferred Requirements Prior experience in the field of office management Work Environment/Conditions Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God’s Word. If you are mission-minded, and have a servant’s heart, join us as we look to further impact the Kingdom of God. This job operates in a professional open office environment in close proximity to co-workers. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This position requires the ability to speak clearly and communicate with the public via the phone and in person as well as staff members.

If interested in applying please contact the CTC staff at virizarry02@iwe.staugustine.edu

Please indicate in the subject line the title of this posting. 

Part Time Admissions Counselor- Moody Bible Institute

Under the direct supervision of the Associate Dean of Admissions in Chicago and secondary supervision of the Associate Dean of Student Services in Spokane, the Admissions Counselor/Recruiter will implement the recruitment and admissions program for the Spokane Aviation campus to achieve the enrollment goals of Moody Bible Institute and assist the Student Services office in Spokane to meet its service goals and objectives.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Exercise discretion and judgment to plan and implement the recruitment strategies and admissions program for the Aviation campus in partnership with the Aviation Associate Dean of Student Services and Chicago Associate Dean of Admissions
• Advise prospective students and parents regarding the college search process and all areas of college life.
• Develop and supervise the Student Ambassador Program in Spokane; including the recruiting and training of student ambassadors whose primary responsibilities are to conduct tours, assist in follow up of prospective students in all stages of the admissions processes, as well as provide assistance as needed for Aviation in order to meet enrollment goals.
• Coordinate and oversee all components of Experience Spokane Aviation, and individual visit requests in conjunction with the staff and faculty.
• Maintain timely and consistent contact with all Aviation applicants and oversee the timely operation of the follow-up process for incomplete files. This includes but is not limited to: recruitment of prospective students, initial applicants, admitted and matriculated students and new students as they transition to Spokane. The objective is to ensure a smooth transition from initial recruitment to welcoming new students on campus at Moody Aviation.
• Travel individually and with key Aviation staff for school visits, college fairs, conferences, air shows, and other events for the purpose of identifying and cultivating quality candidates for enrollment. Responsible for making trip arrangements and sending pre-trip/conference mailings, in conjunction with the Northwest Admissions counselor in Chicago.
• Develop professional relationships with key personnel of selected area high schools and area churches for the purpose of identifying and cultivating quality candidates for Moody’s Aviation programs.
• Assist in distributing promotional material, email campaigns, and other recruitment collateral material; keeping Spokane promotional material and email up to date.
• Performs other duties as assigned.

Minimum Requirements

• Bachelor’s degree
• Demonstrated commitment to customer service.
• Strong organizational skills, planning, self-motivation, accountability, delegation, evaluation, adaptability and flexibility are also essential.
• Demonstrated ability to relate effectively with diverse populations
• A working knowledge of computer software is required; admission software preferred; experience with an integrated database is beneficial.
• Excellent verbal and written communication skills.
• Affinity and enthusiastic commitment to the mission of Moody Bible Institute required.
• Authorized to work in the US legally, without sponsorship

Preferred Requirements

• Experience in admissions, sales, marketing, or a related field preferred.
• A working knowledge of admission software preferred; experience with an integrated database is beneficial.
• Knowledge or experience with Aviation programs and requirements.

Work Environment/Conditions

Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God’s Word. If you are mission-minded, and have a servant’s heart, join us as we look to further impact the Kingdom of God.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

This is a part-time position. Normal hours will be established Monday through Friday but occasional travel will be required over weekends.

Moderate travel is expected for this position. Travel will focus on the Pacific Northwest, but extend throughout the United States.

Send resume to virizarry02@iwe.staugustine.edu to apply

Include the title of this listing in your email