HR Receptionist/ office Assistant - Moody Bible Institute

Under the direct supervision of the Director, Employment Services, the HR Receptionist/Office Assistant supports the Human Resources department by overseeing the reception area and providing administrative assistance to Employment Services. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Responsible for constant coverage of the front desk reception area, consistently maintaining an atmosphere of professionalism and service. Answer and respond to all inquiries made by telephone, e-mail, or in person. Direct employees, students, and visitors to the appropriate area or person within Moody Bible Institute. Assist newly-hired student workers and non-student workers with their new hire paperwork, securing all necessary employment paperwork (W-4s, I-9s, etc.) Post and maintain, and close student positions on the MBI internal website. Answer questions regarding student hiring. Assist international student workers with applying for Social Security card by providing letter of employment. Assist with recruitment activities (scheduling appointments, collecting references, administering assessments, etc.) as directed by the Director, Employment Services. Serve as administrative and clerical support to the other departments of HR (Benefits, Learning and Development, VP of HR) as requested. Sort and distribute all incoming mail and packages. Process outgoing mail as requested. Receive and store full and part-time job requisitions. Forward requisitions to the Compensation Analyst. Send monthly emails out including church job list and feedback survey requests. Perform related and special duties as assigned. Minimum Requirements Affinity and enthusiastic commitment to the mission of Moody Bible Institute Prior office or customer service related work experience Excellent interpersonal and communication skills Ability to multitask Computer literate, including comfortable with Microsoft Word & Excel Minimum typing speed of 50 wpm Strong attention to detail Able to effectively use proper telephone and e-mail etiquette Authorized to work in the US legally without sponsorship Preferred Requirements Associate or Bachelor’s Degree Experience working with a Human Resources Information System (HRIS) Work Environment/Conditions Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God’s Word. If you are mission-minded, and have a servant’s heart, join us as we look to further impact the Kingdom of God. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. This is a full-time professional position: Monday through Friday, 8:00 am to 4:30 pm No travel is expected for this position. Given the nature of the role, the position does need to work from our downtown Chicago location most of the time.

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