Job Summary:
Assists with the execution of all Institute for Workforce Education business and financial transactions including purchasing, accounts payables, accounts receivables, payroll, forecasting, grant management, and auditing, among others.
Summary of Essential Job Duties:
- Assists with the purchasing of services and goods following Institute and St. Augustine College procurement processes and procedures.
- Assists in issuing invoices for services rendered and assists with the timely collection of monies owed to the Institute.
- Assists with the processing of vendor payments following Institute and St. Augustine College accounts payables processes and procedures.
- Assists with Institute’s payroll through interfacing with College’s payroll department to ensure the timely and correct processing of payroll for Institute’s staff.
- Supports with management of Institute’s training grants and client grants according to grantor and client requirements.
- Inputs all business transactions into Institute’s accounting software and keys in transactions into College’s accounting software as required.Assists with the preparation of monthly, quarterly, and annual financial reports following financial and accounting best practices.
- Assists with the reconciliation of Institute’s payroll accounts, accounts receivables and payables, and other asset/liability accounts on a monthly, quarterly, and annual basis.
- Supports with completion of project, grant, and annual audits through detailed preparation and recordkeeping including the reconciling of grant payables and receivables.
- Assists with maintaining accurate and complete financial, grant and other records.Interfaces with St. Augustine College Finance Department to execute business transactions.Interfaces with clients, vendors, grantors, and staff as it relates to all Institute business affairs.
Minimum Requirements:
Associate’s degree in Accounting, Business Administration or related field with a minimum of 2 years of business office or financial experience preferably in an educational environment.
Basic knowledge of grants preferred.Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, Access, Outlook, QuickBooks, and/or other accounting software.
Ability to meet deadlines in a timely manner and to work under pressure with multiple projects and tasks.
Sensitivity to socially and ethnically diverse communities. Exceptional written and verbal communication skills.
Bilingual (English and Spanish) preferred.
If interested, please email your resume to the CTC staff at virizarry02@iwe.staugustine.edu
Please indicate in the subject line the title of this posting.