The Accounts Payable Associate is a key member of the Finance and Administrative team. The Accounts Payable Associate’s primary responsibilities are to coordinate the accounts payable and vendor management of the organization, and to coordinate the daily accounts payable activities surrounding our main client assistance programs.
Specific Responsibilities:
Accounts Payable Management – 75%
- Review all payment request submissions for proper approvals and appropriate receipt back-up.
- Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
- Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
- Update vendor records in Great Plains, including contact information, Certificate of Insurance updates and W-9 information.
- Prepare monthly ACH schedule and update any pay electronic files for all check runs and submit to bank.
- Prepare and submit 1099s on an annual basis.
- Reconcile Credit Card Statements & Follow up with Vendor Disputes
- Organize and maintain all vendor records in a timely fashion
Accounting Activities – 10%
- Assist with monthly-end close as needed.
- Communicate to program staff any financial issues related to assigned programs.
- Assemble all source documentation needed for annual financial audit and other agency reviews.
Accounts Receivable and Cash Management – 10%
- Review daily check deposit (as prepared through remote deposit or otherwise).
- Assist in monthly vouchers for assigned grants and maintains the related A/R subledger.
- Maintain the cash receipts log (either through spreadsheet or Great Plains).
Operations – 5%
- Assist Director of Finance with various administrative tasks as assigned.
- Associate degree or equivalent experience
- Three to Five years of work experience
- Superior organizational skills
- Proficiency in Office products and experience with accounting software
- Great Plains experience is preferred
- Strong work ethic and integrity, with a commitment to confidential
- Passion for inclusivity and diversity, and interest in being part of a multicultural team
Send resume to virizarry02@iwe.staugustine.edu
Include the title of this listing in your email
