Finance Administrator/Administrative Assistant - Chicago, IL- ICNC

Finance Administrator/Administrative Assistant - Chicago, IL

Finance Administrator/Administrative Assistant
Midway Moving and Storage, Chicago’s Largest Mover and Official Mover of the Chicago Cubs. Located at 2717 W. Chicago Ave in Chicago 60622 needs a Finance Administrator/Admin Assistant.  This person handles most of the accounting needs of the company, including the preparation of financial statements, they are primarily responsible for generating and maintaining the integrity of the company’s accounting records. The Finance Administrator will assist in all aspects of accounting activities within the office and will work directly with the company bookkeeper. Essential functions of this position require the individual to be well-versed in accounting operations and have the capability to identify and resolve problems. This person also provides critical administrative support to the executive assistant, the company bookkeeper, and other associates.  The position reports to the Executive Assistant.
 
JOB DUTIES:

• Administer and maintain company and accounting records as directed.
• Accounts receivable billing and collections
• Keep the company in compliance with taxes: federal and state corporate, payroll, sales, and any other applicable taxes
• Verify payroll and related tax return preparation
• Support/Execute the Collection process
• Acts as a backup to the person handling weekly payroll entry and processing
• Handle daily financial matters including working with staff to ensure necessary inventory is maintained in all aspects of the organization.
• Organize and secure company information, on paper and electronically.
• Protect customers and operations by keeping information confidential
• Responsible for administrative activities as it relates to client requests for service.
• Assist in maintaining accurate accounting records in the expansion of Midway’s storage business.
• Exhibits polite and professional communication via phone, e-mail, and mail
• Supports team by performing tasks related to organization and strong communication
• Other responsibilities periodically assigned by management.

 
QUALIFICATIONS:

• 5 years of Accounting/ Bookkeeping experience 
• Minimum of 3 years using QuickBooks accounting software
• 3 years of experience with both Accounts Payable and Billing
• Expert proficiency with Microsoft Excel and Microsoft Office
• Problem-solving
• Bilingual a PLUS

Salary Range:
$52000 - $65000

Send resume to virizarry02@iwe.staugustine.edu to apply
Include the title of this listing in your email