The Illinois Department of Central Management Services is seeking to fill the Chief Compliance Officer position for the Bureau of Personnel. This professional level position will develop and implement Hiring Compliance and Training programs that provide oversight to multiple personnel programs for more than 60 agencies, boards and commissions. This opportunity is perfect for someone who is committed to change management and looking to make a lasting impact in the way the State recruits, retains, and manages its workforce.
The successful candidate will display a broad and extensive experience in the Human Resources, Compliance/Ethics or Auditing fields. Additionally, experience directing multiple programs simultaneously, strong supervisory skills, and a demonstrated ability to improve and implement changes to organizational processes is welcome. Other valuable skills include strong communication skills, demonstrated leadership ability, and an ongoing commitment to identifying and implementing best practices.
The State of Illinois continually strives for a workforce that reflects the growing diversity within our State. A variety of employee backgrounds, perspectives, ideas and experiences is crucial to our ability to most effectively serve the public. Candidates from a diversity of backgrounds are invited to apply. Bilingual skills welcome.
Reasonable Accommodation Statement
Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties. Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.
POSITION ESSENTIAL FUNCTIONS:
25% - Serves as Chief Compliance Officer administering the CMS Personnel Compliance Program for all agencies, boards and commissions under the jurisdiction of the Governor:
- Plans, develops and implements policies and procedures to ensure compliance with the Comprehensive Employment Plan (CEP), Illinois Personnel Code, Illinois Personnel Rules, Illinois Pay Plan, Collective Bargaining Agreements, Executive and Administrative Orders
- Develops, implements, reviews and revises program goals and objectives
- Monitors program functions and makes recommendations for improvements in accordance with the CEP
- Establishes key performance measures for program functions
20% - Plans, develops, organizes, controls, manages and evaluates CEP internal quality control activities:
- Implements policies and procedures for the hiring compliance process
- Reviews, determines and authorizes, where appropriate: Requests to deviate from a hiring plan
- Requests to bypass candidates
- Requests to cancel a hiring sequence without making a hire
- Requests to interview fewer than interview pool minimum
- Hiring sequences where the selected candidate for a non-Exempt position was employed in an Exempt Position immediately prior to selection
- Conducts random compliance reviews of hiring sequences completed by agencies
- Manages, reviews, maintains and updates the Exempt List for all Exempt Positions (code and non-code)
- Manages and maintains records and tracks all Personal Services Contracts (PSC)
- Review evidence of past satisfactory performance of former state employees on PSCs filled without competitive selection
- Reviews and authorizes the use of appropriate PSCs for exempt-type work
15% - Develops monitoring standards to be utilized in compliance monitoring of hiring sequences.
- Provides administrative oversight to user agencies to ensure:
- Identification of non-compliance issues through of monitoring of personnel processes
- Development and implementation of annual compliance monitoring plans
- Development of corrective action plans to address areas of non-compliance
- Conducts monitoring of official CMS 104 Position Description to ensure duties accurately reflect those performed by the position
- Monitors, maintains, tracks and submits CEP Compliance reports to required contracts
- Maintains records and tracks reports of Political Contact and Political Discrimination
15% - Serves as expert authority relating to compliance with CEP and agency representative to CMS staff and all agencies, boards and commissions under the Governor's jurisdiction.
- Confers, consults and collaborates with the Shakman Special Master in accordance with the CEP
- Liaises with the office of the Executive Inspector General's Hiring and Employment Monitoring Division on matters of personnel compliance
- Receives, evaluates and resolves questions and complaints associated with hiring actions
- Participates in live hiring sequences and provides guidance and technical advice to staff engaged in compliance monitoring of hiring sequences
- Responds to and resolves questions regarding potential conflicts of interest
- Performs special projects
10% - Manages and oversees, through subordinate staff, the administration and implementation of statewide training programs and statewide program and process development
- Plans, monitors and provides administrative guidance in the development and delivery of the statewide compliance training programs, annual training plan and training curricula administered in person and on-line for all user agencies
- Plans, monitors and provides administrative guidance in the review and implementation of existing and contemplated programs, policies, procedures and processes in regards to CMS Bureau of Personnel issues/concerns to create efficiencies, determine methods and develop proposals to streamline workflow and practices
10% - Serves as a full line supervisor
- Assigns and reviews work
- Provides guidance and training to assigned staff
- Counsels staff regarding work performance
- Establishes annual goals and objectives
- Re-assigns staff to meet day to day operating needs
- Approves time off
- Adjusts first level grievances
- Effectively recommends and imposes discipline, up to and including discharge
- Prepares and signs performance evaluations
- Determines and recommends staffing needs
- Establishes priorities
- Monitors performance
- Ensures timely and efficient processing of work
- Monitors workflow and accuracy of work
5% - Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.
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- Requires knowledge, skill and mental development equivalent to (4) four years of college. To satisfy this requirement, applicant must have one of the following:
- Bachelor's degree with course work in Human Resources, Business Administration, Public Administration, Accounting, or related field; OR
- Bachelor's Degree in an unrelated field PLUS two (2) years of experience in human resources, compliance, ethics, or auditing; OR
- College coursework equal to an Associate Degree PLUS two (2) years of experience in human resources, compliance, ethics, or auditing; OR
- Four (4) years of highly responsible, administrative experience in human resources, compliance, ethics, or auditing.
2. Requires (4) four years of progressively responsible professional work experience in human resources, compliance, ethics or auditing.
PREFERRED QUALIFICATIONS
- Experience in a highly responsible human resources role.
- Experience ensuring compliance with policies governing employment, hiring and recruitment.
- Experience developing policy and procedure as it relates to human resources.
- Experience developing or implementing corrective action plans for programmatic non-compliance.
- Experience developing or implementing training programs, plans or curricula within a large organization.
- Experience leading or implementing process optimization initiatives within a professional organization.
- Experience supervising or managing professional staff performing a wide variety of activities and projects.
- Certification from a recognized and/or accredited certifying body in one or more of the following: Certified Compliance & Ethics Professional; Certified Fraud Examiner; Human Resources Institute Certification of Professional in Human Resources (PHR); Human Resources Institute Certification of Senior Professional in Human Resources (SPHR); Certified Internal Auditor (CIA); Juris Doctorate (JD)
CONDITIONS OF EMPLOYMENT:All applicants must be able to meet the following Conditions of Employment to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities.
- Requires ability to work at various times outside of normal office hours to meet deadlines
- Requires ability to travel
- Requires ability to pass a background check
- Requires use of an agency-supplied mobile phone
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