Thursday, May 7, 2020

Administrative Coordinator- The Salvation Army

Administrative support will be provided for the Program in order to ensure that the functions of the program and position are effectively achieved. This includes assistance with written and oral communications, with planning and implementing procedures and policies as well as maintaining a data management system (paper files an electronic data files).  Facilitating volunteers, maintaining staff training and Human Resources responsibilities.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES: 
  1. Human Resources: Oversee the HR function which includes:
    1. Maintaining employee confidential files,
    2. Manage and maintain all related paperwork including new hires, terminations, change of status, etc. Coordinate the processing of paperwork with Divisional Headquarters.
    3. Process all benefit related documents including health insurance, pension etc.
    4. Serve as communication anchor for the HR Department, forwarding information on issues, problems and concerns to the Director as appropriate.
    5. Coordinate recruitment activities.
    6. Communicate staff information to other HR staff, payroll, Division staff and THQ as appropriate (DFB-related, new hires, staff changes, terminations, background checks, insurance, etc.) upon receipt.
    7. Coordinate requests for employee information (garnishments, verifications of employment, etc).
    8. Process payroll and maintain all related documentation.
    9. Process and maintain all billing and related documentation.
  1. Volunteers
    1. Coordinate Volunteers who provide free service to the program. Interview, assess for appropriateness, maintain paperwork, and train volunteers.  Organize annual volunteer “thank you” dinner.  Develop and maintain a volunteer schedule for internal use.
  1. Statistics
    1. Maintain program statistics. Provide some quality assurance assistance by collecting and maintaining statistics that are used for Salvation Army purposes.
  1. Policy and Procedures
    1. Assist with the development and writing of policy and procedures for the program.
  1. Other Duties
    1. Provide assistance in ensuring coordinated efforts with other Division areas, as assigned.
    2. Institute and facilitate employee social committee, which provides staff Christmas party, Staff Appreciation Day, Going Away parties and acknowledgment of staff birthdays.
    3. All other duties as assigned.

Qualifications

EDUCATION/EXPERIENCE
  • Minimum two years of college education or its equivalent, a BA or BS is preferred.
  • 2 to 5 years of experience in an administrative capacity, preferably in a social service, training or HR capacity. 
  • Experience with a computer based work environment and an excellent working knowledge of Word.
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