The Administrative Assistant provides general office support for the Harbor Light Center including assistance with written and oral communications, planning and implementation of events, data organization and HR management.
Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Administrative duties are performed including:
- Phones are answered and calls are directed to the appropriate locations.
- A schedule is kept for all events and meetings for the church and service center.
- Weekly church bulletins are copied and folded.
- Incoming DHQ mail is opened, stamped and distributed.
- Various reports and correspondences are prepared for the Director of Business Operations and Corps Officers.
- The administrative offices are organized including filing and the storage of supplies. Supplies are ordered for all departments.
- Thank you notes are written for donations.
- Human Resources paperwork is processed according to policy and with confidentiality.
- Community service workers are appropriately scheduled and supervised.
- Monthly email reminders and information packets are sent to advisory council members.
- Invitations are sent for various events, including quarterly community meetings.
- Telephone directory is kept current.
- Prayer requests are copied weekly for the Corps Officers and chaplains.
- Background checks are processed for all incoming intake clients.
- Various bulletin boards are maintained throughout the building
Qualifications
EDUCATION/EXPERIENCE
- Bachelor’s Degree required.
- Experience with office equipment and an excellent working knowledge of Word and Excel.
- Two years’ experience in an administrative position.