RESPONSIBILITIES
Accounting Functions (approximately 60% of the time)
· Accounting and data entry to maintain GL, AP and AR
· Monitors balances in bank accounts
· Prepares bank deposits as needed
· Tracks, prepares and submits government contract vouchers
· Performs all payroll functions: bi-weekly payroll, tax filings/payments, 401(k) contributions
· Assists in annual budget development
· Assists in all agency’s financial audits by preparing documentation for review
· Maintains current knowledge of accounting software
Human Resources (approximately 30% of the time)
· Maintains employee files, insures proper documentation
· Administers health and dental insurance plans, insures employee questions directed appropriately.
· Audits paper and electronic records of personnel-related data (OnTheClock, QuickBooks, Gmail) and ensures all files are in compliance.
· Preps supporting documentation for Unemployment and Workers’ Compensation claims to completion.
· Oversees performance management (corrective action plans/PIPs) and annual performance review procedures with department supervisors.
· Supports the recruitment/hiring process by sourcing candidates, performing background and reference checks, issuing employment contracts etc.
· Perform exit interviews with all staff leaving the agency. Track and report all trends to Managers and Directors.
· Responding to internal and external HR related inquiries or requests and provide assistance.
· Answers routine vacation, holiday and overtime related questions for staff.
· Administers 401k retirement plan.
Administrative (approximately 10% of the time)
· With Director of Finance evaluates agency equipment purchases and leases.
· Answers routine IT related questions, directing appropriate questions to IT contractor.
· Answers and routes phone calls to appropriate persons.
· Maintain online file system in an organized and easily accessible manner
Other
· Represents Sarah’s Circle in professional manner.
· Protect organization’s value by keeping information confidential
· Update job knowledge by participating in educational opportunities; reading professional publications; maintaining person networks; participating in professional organizations
· Perform general tasks and other duties assigned by supervisor
Attendance at Required Meetings
· All Staff meetings
· Supervision Meetings (weekly)
Attendance Required at Events
· Annual Winter Walk (a work assignment may be given)
· 2-3 events annually (typically an evening or Saturday, a work assignment may be given)
Qualifications:
Education
· Associates/Bachelors in Accounting, Human resources or related field or appropriate experience
Job Experience
· Administrative Coordinator will have 1-3 years experience preferably in a comparable organization, which utilizes public grants.
Interested candidates please email your resume to virizarry02@iwe.staugustine.edu
Indicate in the subject line of your email the title of this listing.